State IIS Registration
      Back to home
      1. Knowledge Base
      2. Vaccines
      3. State IIS Registration

      New York City

      New York City (CIR) Registry Enrollment / HL7 Integration

      Step 1: Register on the CIR website and Obtain a Facility ID

      Visit the CIR Portal website and complete the registration. Please make sure to obtain a Facility ID/Code. 

       

      Step 2: Log into Facility Manager in CIR

      Facility Manager

       

      Step 3: Indicate that you want to report via HL7 Web Service

      Make the required updates by following the steps listed below.
      1. Go to Facility Manager
      2. Click on the “Reporting” tab
      3. Immunization reporting method
          • Update your settings from "Online Registry (manual entry)" to “HL7 Web Service”
      4. Electronic Health Record (EHR) vendor being used
          • Select PrescribeWellness-SMP from the dropdown menu
      5. Connect EHR to CIR?
          • Yes
      6. Purpose of connecting EHR to CIR?
          • Both (Bi-directional)
      7. Fill in the rest of the appropriate fields

       

       

      Step 4: Complete the Digital Provider Agreement and required Onboarding Questionnaire

      • The provider will automatically be sent an email with a digital provider confidentiality agreement to be signed once the reporting tab is updated.
      • In the same email, you will be provided with a link to complete the required onboarding questionnaire

       

      Step 5: Add an HL7 Vendor contact after the provider confidentiality agreement and onboarding questionnaire are completed

      1. Go to Facility Manager
      2. Click on the “Contacts” tab
      3. Enter the HL7 vendor contact details

       

      Step 6: Send Email Confirmation of Enrollment to SMP Outcomes

      • Send an email to pwiisforms@outcomes.com with the following subject line: Pharmacy Name/ Outcomes/ CIR Enrollment Completed
      • The body of the email can include the pharmacy details and confirmation you have completed the CIR enrollment steps.

      Step 7: Document Vaccinations in Your Pharmacy Management System

      • Please continue to manually report immunizations to your state IIS portal.
      • Please make sure to document the following fields when billing vaccines:
        • Lot Number, Expiration Date, Administration Site, Administration Route, Dose Number, Prescription Unit Amount, Race, Ethnicity, Consent to Share, and Consent to Report.

       

      Step 8: NYC-CIR Requires a Testing Stage

      Outcomes will assist in the Live Testing based on your documented, administered vaccines. CIR requires a minimum of 2 weeks of testing. Please document all administered immunizations in your pharmacy management system and make sure all corrections/tasks are updated in a timely basis in the Outcomes portal. Testing requires 100% error-free messages.

       

      Step 9: Production

      When your pharmacy is approved to Go Live with the state registry for automated reporting, we will send you a confirmation email with your go-live date.

      Once your pharmacy is in production, you will no longer need to manually report vaccines on your state registry website.

      If you have any questions or need additional assistance, please contact us at pwiis@outcomes.com or 800-960-8147.